Executive/Personal Assistant to CEO
Serve The People Media Serve The People Media East Hanover, NJ East Hanover, NJ Full-time Full-time $70,000 - $80,000 a year $70,000 - $80,000 a year Job description Executive/Personal Assistant to Founder/CEO:
THIS IS AN IN OFFICE POSITION; NOT REMOTEPLEASE DO NOT APPLY IF YOU'RE LOOKING FOR REMOTE WORK.
Looking for an awesome bubbly highly organized calendar MAVEN Executive Personal Assistant to work directly with a very driven, highly ambitious, extremely demanding, vision casting, and loving CEO.
I truly show genuine REAL LOVE for my people who take care of me and the business.
I am very MACRO minded and MICRO process driven and Need a Micro Processor to backend and help execute my ever-growing vision!! Are you thick skinned, resilient, not easily offended, and are you super willing to jump in and serve ANYWHERE If so, this could be your job, IF NOTThis is DEFINTELY NOT YOUR JOB!! Tasks:
Find the thing, buy the thing, return the thing, handle the matter, diffuse the situation, deal with the stuff Working directly with the CEO of the company inside his consortium of Companies Leading With Kindness, Empathy, Patience, and EXTREME CARE Very High Emotional Intelligence- extremely adept and have the ability to understand, use, and manage your own emotions in positive ways to relieve stress, communicate effectively, empathize with others, overcome challenges and defuse conflict Can read a room well and make everyone in the room feel better because they have things handled.
(Quiet Strength) Responsible for keeping the CEO running SMOOTHLY And FUNCTIONING OPTIMALLY.
Extremely High Organization and Prioritization skills(PLEASE DON'T APPLY IF THIS IS NOT YOU) Task, Time and Calendar Management of CEO and the Business (A CALENDAR MAVEN-PLEASE DON'T APPLY IF THIS IS NOT YOU) Easy egress into every event and meeting and easy egress out of every event and meeting-great anticipation and stress relieving tendencies.
Tremendous FOLLOW-UP SKILLS on Everything you Touch.
High Execution Skills-Always completing task with a bow on them 24/7 Mindset-Always available and not offended by this.
Must be available to take calls from CEO and be willing to run errands outside of regular hours on occasion.
Highly Discretionary with ALL information as well as an extremely loyal personality Willingness to support and help champion all our church, ministry, charity, community service, and philanthropic endeavors.
Incredible Researcher of Information-FAST.
Extremely Well Written Individual High Passion towards accountability and building high levels of TRUST Bubbly personality who ENJOYS people and can be catalyst for our values and driving culture.
Ability to interface with my wife and two kids whenever needed.
Read and prioritize all incoming communication, ensuring deadlines are met, questions are answered, and requests are addressed.
High-level customer service skills, as you will be interfacing with plenty of our corporate contacts and a large portion of our independent contractors and their offices.
Plan company outings and service in the community Attention to detail is critical.
Must be able to identify issues and address appropriately.
Handle logistics for meetings and all events Ability to work independently and be proactive in your learning.
Excellent communication skills, both written and verbal.
Ability to work effectively in a fast-paced environment and handle multiple tasks simultaneously.
Ability to be a productive team player; work well with other team members.
Excellent personal project management skills, ensuring follow up and completion where needed.
Organize and maintain all files assigned Thorough research, as requested and handling any Adhoc responsibilities for the CEO Ownership of special projects, as assigned Take charge of any other miscellaneous tasks assigned Light office cleaning Requirements:
At least 5 years of experience working as a high-level administrative assistant at the executive level Provide high-level administrative support to the CEO Manage and maintain the CEO's calendar, including scheduling and coordinating appointments, meetings, and travel arrangements Prepare and edit correspondence, communications, presentations, and other documents Conduct research and compile data for various projects and reports Assist in project coordination and follow-up on action items Perform data entry and maintain accurate records Proofread documents for grammar, spelling, and formatting errors Handle confidential information with discretion Manage office supplies and equipment inventory Assist with phone systems and handle incoming calls Proven experience as a personal assistant or similar role - Strong organizational and time management skills - Excellent verbal and written communication skills - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) - Familiarity with office equipment (e.
g.
, printers, scanners) and software (e.
g.
, DocuSign) - Ability to handle multiple tasks and prioritize effectively - Attention to detail and problem-solving skills - Strong computer literacy, including proficiency in email management and internet research - Experience in event planning is a plus Have 5
years' experience in business operations and project management.
Must be computer savvy (Proficiency in Microsoft Word, Excel, Outlook and Power Point is mandatory) Eager to grow with a growing company and career minded.
Comfort working in high velocity environments.
Extremely detail-oriented mindset and ability to manage multiple projects and priorities.
Proactive, hungry attitude, interested in going the extra mile to keep things running smoothly.
Exceptional written and verbal communication skills (you will be coordinating with important business contacts) A positive, can-do attitude and personality to match - we are looking for happy people that are pleasant to work with! The kind of individual that brings people's spirits up not down.
Someone who is always looking to find a way, not looking for an excuse.
Flexibility with the changing priorities and challenging timelines that come in a fast-paced environment.
Strong level of independence and efficiency and forward thinking There are four key characteristics of our team that we hope are traits you have as well:
Be Passionate:
Our work is stimulating, meaningful and has purpose.
Be Committed:
We are committed to our mission.
We have a tremendous opportunity in front of us.
Be Efficient:
Moving fast is the result of good planning, decision making, and execution.
Be Inclusive:
We are always looking for people with varied viewpoints, skill sets, backgrounds, and experiences to realize our mission.
What You'll Experience Here:
Being empowered:
There is no shortage of ownership for the invested and excited.
Salary range commensurate on experience This is an exceptional opportunity for a professional looking to assist in managing a growing company.
If you have a positive attitude, a transparent leadership style and are open to new ideas and change, this is your job.
The ideal candidate will have an ability to create and maintain an efficient system of operation to support the CEO needs.
The candidate should be comfortable multitasking and working cross-functionally with different business units.
This is an exceptional opportunity for a professional looking to assist in managing a growing Visionary CEO and his family.
If you have a positive attitude, a transparent leadership style and are open to new ideas and change, this is your job.
Establish and maintain business standards for accuracy, productivity and reliability Ensure regulatory, compliance and legal rules are followed Manage budget to align with goals of business.
Wages Offered:
Salary plus Benefits, Paid Holidays, and Paid Time Off Job Type:
Full-time Schedule:
Monday to Friday On call Ability to commute:
East Hanover, NJ 07936:
Reliably commute daily Education:
Bachelor's (Preferred)
Experience:
Executive Assistant:
4 years (Preferred) Calendar management:
4 years (Preferred) Work Location:
In person THIS IS AN IN OFFICE POSITION; NOT REMOTEPLEASE DO NOT APPLY IF YOU'RE LOOKING FOR REMOTE WORK.
Job Type:
Full-time Pay:
$70,000.
00 - $80,000.
00 per year
Benefits:
401(k) Dental insurance Health insurance Paid time off Schedule:
Monday to Friday Weekends as needed Education:
Bachelor's (Required)
Experience:
Executive administrative support:
4 years (Required) Microsoft Excel:
5 years (Preferred) Elite Writing skills:
7 years (Required) Project implementation:
5 years (Preferred) High Priortization Skills:
5 years (Required) Elite Organization Skills:
5 years (Required) Time management:
5 years (Required) Calendar management:
5 years (Required) Excellent Follow Up Skills:
5 years (Required) Service and high care:
5 years (Required) Productivity:
5 years (Required) Ability to Commute:
East Hanover, NJ 07936 (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
THIS IS AN IN OFFICE POSITION; NOT REMOTEPLEASE DO NOT APPLY IF YOU'RE LOOKING FOR REMOTE WORK.
Looking for an awesome bubbly highly organized calendar MAVEN Executive Personal Assistant to work directly with a very driven, highly ambitious, extremely demanding, vision casting, and loving CEO.
I truly show genuine REAL LOVE for my people who take care of me and the business.
I am very MACRO minded and MICRO process driven and Need a Micro Processor to backend and help execute my ever-growing vision!! Are you thick skinned, resilient, not easily offended, and are you super willing to jump in and serve ANYWHERE If so, this could be your job, IF NOTThis is DEFINTELY NOT YOUR JOB!! Tasks:
Find the thing, buy the thing, return the thing, handle the matter, diffuse the situation, deal with the stuff Working directly with the CEO of the company inside his consortium of Companies Leading With Kindness, Empathy, Patience, and EXTREME CARE Very High Emotional Intelligence- extremely adept and have the ability to understand, use, and manage your own emotions in positive ways to relieve stress, communicate effectively, empathize with others, overcome challenges and defuse conflict Can read a room well and make everyone in the room feel better because they have things handled.
(Quiet Strength) Responsible for keeping the CEO running SMOOTHLY And FUNCTIONING OPTIMALLY.
Extremely High Organization and Prioritization skills(PLEASE DON'T APPLY IF THIS IS NOT YOU) Task, Time and Calendar Management of CEO and the Business (A CALENDAR MAVEN-PLEASE DON'T APPLY IF THIS IS NOT YOU) Easy egress into every event and meeting and easy egress out of every event and meeting-great anticipation and stress relieving tendencies.
Tremendous FOLLOW-UP SKILLS on Everything you Touch.
High Execution Skills-Always completing task with a bow on them 24/7 Mindset-Always available and not offended by this.
Must be available to take calls from CEO and be willing to run errands outside of regular hours on occasion.
Highly Discretionary with ALL information as well as an extremely loyal personality Willingness to support and help champion all our church, ministry, charity, community service, and philanthropic endeavors.
Incredible Researcher of Information-FAST.
Extremely Well Written Individual High Passion towards accountability and building high levels of TRUST Bubbly personality who ENJOYS people and can be catalyst for our values and driving culture.
Ability to interface with my wife and two kids whenever needed.
Read and prioritize all incoming communication, ensuring deadlines are met, questions are answered, and requests are addressed.
High-level customer service skills, as you will be interfacing with plenty of our corporate contacts and a large portion of our independent contractors and their offices.
Plan company outings and service in the community Attention to detail is critical.
Must be able to identify issues and address appropriately.
Handle logistics for meetings and all events Ability to work independently and be proactive in your learning.
Excellent communication skills, both written and verbal.
Ability to work effectively in a fast-paced environment and handle multiple tasks simultaneously.
Ability to be a productive team player; work well with other team members.
Excellent personal project management skills, ensuring follow up and completion where needed.
Organize and maintain all files assigned Thorough research, as requested and handling any Adhoc responsibilities for the CEO Ownership of special projects, as assigned Take charge of any other miscellaneous tasks assigned Light office cleaning Requirements:
At least 5 years of experience working as a high-level administrative assistant at the executive level Provide high-level administrative support to the CEO Manage and maintain the CEO's calendar, including scheduling and coordinating appointments, meetings, and travel arrangements Prepare and edit correspondence, communications, presentations, and other documents Conduct research and compile data for various projects and reports Assist in project coordination and follow-up on action items Perform data entry and maintain accurate records Proofread documents for grammar, spelling, and formatting errors Handle confidential information with discretion Manage office supplies and equipment inventory Assist with phone systems and handle incoming calls Proven experience as a personal assistant or similar role - Strong organizational and time management skills - Excellent verbal and written communication skills - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) - Familiarity with office equipment (e.
g.
, printers, scanners) and software (e.
g.
, DocuSign) - Ability to handle multiple tasks and prioritize effectively - Attention to detail and problem-solving skills - Strong computer literacy, including proficiency in email management and internet research - Experience in event planning is a plus Have 5
years' experience in business operations and project management.
Must be computer savvy (Proficiency in Microsoft Word, Excel, Outlook and Power Point is mandatory) Eager to grow with a growing company and career minded.
Comfort working in high velocity environments.
Extremely detail-oriented mindset and ability to manage multiple projects and priorities.
Proactive, hungry attitude, interested in going the extra mile to keep things running smoothly.
Exceptional written and verbal communication skills (you will be coordinating with important business contacts) A positive, can-do attitude and personality to match - we are looking for happy people that are pleasant to work with! The kind of individual that brings people's spirits up not down.
Someone who is always looking to find a way, not looking for an excuse.
Flexibility with the changing priorities and challenging timelines that come in a fast-paced environment.
Strong level of independence and efficiency and forward thinking There are four key characteristics of our team that we hope are traits you have as well:
Be Passionate:
Our work is stimulating, meaningful and has purpose.
Be Committed:
We are committed to our mission.
We have a tremendous opportunity in front of us.
Be Efficient:
Moving fast is the result of good planning, decision making, and execution.
Be Inclusive:
We are always looking for people with varied viewpoints, skill sets, backgrounds, and experiences to realize our mission.
What You'll Experience Here:
Being empowered:
There is no shortage of ownership for the invested and excited.
Salary range commensurate on experience This is an exceptional opportunity for a professional looking to assist in managing a growing company.
If you have a positive attitude, a transparent leadership style and are open to new ideas and change, this is your job.
The ideal candidate will have an ability to create and maintain an efficient system of operation to support the CEO needs.
The candidate should be comfortable multitasking and working cross-functionally with different business units.
This is an exceptional opportunity for a professional looking to assist in managing a growing Visionary CEO and his family.
If you have a positive attitude, a transparent leadership style and are open to new ideas and change, this is your job.
Establish and maintain business standards for accuracy, productivity and reliability Ensure regulatory, compliance and legal rules are followed Manage budget to align with goals of business.
Wages Offered:
Salary plus Benefits, Paid Holidays, and Paid Time Off Job Type:
Full-time Schedule:
Monday to Friday On call Ability to commute:
East Hanover, NJ 07936:
Reliably commute daily Education:
Bachelor's (Preferred)
Experience:
Executive Assistant:
4 years (Preferred) Calendar management:
4 years (Preferred) Work Location:
In person THIS IS AN IN OFFICE POSITION; NOT REMOTEPLEASE DO NOT APPLY IF YOU'RE LOOKING FOR REMOTE WORK.
Job Type:
Full-time Pay:
$70,000.
00 - $80,000.
00 per year
Benefits:
401(k) Dental insurance Health insurance Paid time off Schedule:
Monday to Friday Weekends as needed Education:
Bachelor's (Required)
Experience:
Executive administrative support:
4 years (Required) Microsoft Excel:
5 years (Preferred) Elite Writing skills:
7 years (Required) Project implementation:
5 years (Preferred) High Priortization Skills:
5 years (Required) Elite Organization Skills:
5 years (Required) Time management:
5 years (Required) Calendar management:
5 years (Required) Excellent Follow Up Skills:
5 years (Required) Service and high care:
5 years (Required) Productivity:
5 years (Required) Ability to Commute:
East Hanover, NJ 07936 (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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